TUSOMOZA.COM — SYSTEM PRIVACY POLICY
Effective Date: 12 September 2026
1. Introduction
Welcome to Tusomoza.com – School Management & Learning Platform.
Tusomoza.com is committed to protecting the privacy, security and integrity of information entrusted to us by schools, administrators, teachers, staff, students, parents and other authorized users.
This Privacy Policy explains how Tusomoza.com collects, uses, stores, protects and manages information when you access or use our platform, website, applications and related services.
By using Tusomoza.com, you acknowledge that you have read and understood this Privacy Policy.
2. About Tusomoza.com
Tusomoza.com provides digital tools that enable schools to manage their academic, administrative and operational activities through a centralized platform.
Our services may include:
- Student management
- Academic management
- Examination management
- Finance and fee management
- Human resource management
- Attendance management
- Communication
- Transportation management
- Website and online admissions
- Reports and analytics
- Cloud-based school management
- Mobile access and applications
3. Information We Collect
Depending on how you use Tusomoza.com, we may collect and process different categories of information.
School Information
This may include:
- School name
- Registration information
- EMIS or other institutional identification numbers
- School contact details
- Address and location information
- School ownership and category
- Website information
- School profile information
- Subscription information
User Information
This may include:
- Name
- Email address
- Telephone number
- Username
- Password or authentication credentials
- User role
- Profile information
Student and Parent Information
Schools may enter information relating to students and their parents or guardians, including:
- Student names
- Date of birth
- Gender
- Admission information
- Academic records
- Attendance
- Guardian information
- Contact details
- Examination results
- Other information necessary for school administration
Teacher and Staff Information
This may include:
- Personal information
- Employment information
- Qualifications
- Attendance
- Leave records
- Payroll information
- Roles and responsibilities
Technical Information
When users access the platform, certain technical information may be collected automatically, including:
- IP address
- Browser type
- Device information
- Operating system
- Login information
- Usage information
- Security and diagnostic information
4. How We Use Information
Tusomoza.com uses information to provide, maintain and improve its services.
Information may be used to:
- Provide school management services
- Process user accounts
- Manage school subscriptions
- Support student admissions
- Manage academic records
- Process examinations and results
- Manage fees and financial records
- Manage staff and payroll
- Provide attendance services
- Facilitate communication
- Generate reports
- Provide technical support
- Maintain system security
- Detect and prevent unauthorized access
- Improve platform performance
- Communicate important service updates
- Comply with applicable legal obligations
5. Schools as Data Controllers
Schools using Tusomoza.com generally determine what student, parent, teacher and staff information is collected and how it is used for their institutional purposes.
Accordingly, schools may act as the data controller for information they enter into the platform, while Tusomoza.com may process such information on the school's behalf to provide the contracted services.
Schools are responsible for ensuring that information entered into Tusomoza.com is collected and processed lawfully and appropriately.
6. Tusomoza.com as a Service Provider
Tusomoza.com processes school information primarily to provide and maintain the services requested by the subscribing school.
We do not sell school, student, parent, teacher or staff personal information to third parties for advertising purposes.
7. Data Security
We take reasonable technical and organizational measures to protect information against:
- Unauthorized access
- Unauthorized disclosure
- Loss
- Misuse
- Alteration
- Destruction
Access to information is controlled through authentication, user roles and permissions.
Schools can assign different permissions to administrators, teachers, bursars and other personnel according to their responsibilities.
8. Passwords and Account Security
Users are responsible for keeping their login credentials confidential.
Users should:
- Use strong passwords
- Avoid sharing passwords
- Log out from shared devices
- Immediately report suspected unauthorized access
Tusomoza.com will never intentionally request a user's password through an unsolicited email or message.
9. Data Storage and Backups
Tusomoza.com uses cloud-based infrastructure to store and process information.
Where backup functionality is provided, backups are intended to help protect against accidental data loss and support system recovery.
However, schools should maintain appropriate internal data-management and retention procedures in addition to platform backups.
10. Third-Party Services
Tusomoza.com may integrate with third-party services to provide certain functionality, including:
- Payment gateways
- Email services
- Push notification services
- Google services
- Security and authentication services
- Cloud infrastructure providers
- Other services required to operate specific platform features
Third-party providers may process information according to their own privacy policies and contractual obligations.
11. Payments
Where online payments are supported, payment transactions may be processed through third-party payment providers.
Tusomoza.com does not need to store full payment card details when those details are securely handled by the relevant payment provider.
Users should review the applicable payment provider's privacy and security policies before completing a transaction.
12. Cookies and Similar Technologies
Tusomoza.com may use cookies and similar technologies to:
- Maintain user sessions
- Remember preferences
- Improve website functionality
- Understand platform usage
- Improve security
- Analyze website performance
Where required, users may be presented with appropriate cookie controls.
13. Data Retention
Information is retained for as long as necessary to:
- Provide the requested services
- Maintain school records
- Meet contractual requirements
- Meet legal or regulatory obligations
- Resolve disputes
- Maintain security and operational records
Retention periods may vary depending on the type of information and the school's requirements.
14. Data Access and Correction
Authorized users may access or update information according to their assigned permissions.
Schools may request assistance where information needs to be corrected, exported or otherwise managed in accordance with applicable law and contractual arrangements.
15. Data Deletion
Where appropriate and subject to legal, contractual and legitimate operational requirements, schools may request deletion or termination of information associated with their account.
Some information may need to be retained where required by law or where necessary to establish, exercise or defend legal claims.
16. Children's Information
Tusomoza.com may process information relating to children because it is designed for use by educational institutions.
Schools and authorized users are responsible for ensuring that children's information is collected, used and shared appropriately and in accordance with applicable laws, regulations and school policies.
Tusomoza.com applies access controls intended to restrict student information to authorized users.
17. International Data Processing
Depending on the infrastructure and third-party services used to operate Tusomoza.com, information may be processed or stored in countries outside the user's country of residence.
Where applicable, appropriate safeguards should be implemented in accordance with relevant data protection requirements.
18. Changes to This Privacy Policy
Tusomoza.com may update this Privacy Policy from time to time to reflect:
- Changes to the platform
- New services
- Changes in legal requirements
- Improvements to our privacy and security practices
Updated versions will be published through the Tusomoza.com platform or website.
19. Contact Us
If you have questions, concerns or requests relating to this Privacy Policy or the handling of personal information, please contact us.
Tusomoza.com
Email: tusomoza@gmail.com
Phone: +256 752 258 751
Location: Kampala, Uganda